How to

Print and Export your Comments in Number and Keynote

Print and Export your Comments
Written by Hassan Abbas

Do you use the Comments feature in Pages, Numbers, or Keynote, whether for your own notes or whenever collaborating with others? If so then when you either print or export a document from one of those applications. You might want to include those notes. In this article, we are going to talk about how to Print and Export your Comments in Number and Keynote. Let’s begin!

This gives you a good way to hold onto comments for reference, use them to take action, or review those notes with your coworkers. Because they are attached to the document, spreadsheet, or presentation.

Notes on including comments

The ability to print or export a PDF of your document with the comments included was added to all the three applications with version 10.0 for Mac. So be sure that you have updated the applications. Before you jump into the tutorial.

In addition, the steps are the basically same for each app, with slight differences which we will note below.

Print with comments in Pages, Numbers, and Keynote

Open the document you want to print in one of the three applications and also follow these steps to print with comments.

  • Click File > Print from the menu bar.
  • In the print options window, click the Show Details button if necessary, in Pages and Keynote.
  • And in Pages and Numbers, check the Print comments box. In Keynote, select the Slide layout if needed and also check the Include comments box.
  • Click Print when you are ready.

Save or Export as a PDF with comments

There are a couple of different ways in order to export or save your document as a PDF and include the comments.

Save as a PDF from the Print options

Follow the same steps as above to open the print options and mark the comments box.

Pages and Keynote: In the bottom left corner, click the PDF drop-down box and choose Save as PDF. You can then rename the document and also pick the location.

Numbers: You must first click the Print button in the sidebar. Then, the print options window will pop open for you to pick Save as PDF.

Export as a PDF from the menu bar

  • Click File > Export To > PDF from the menu bar.
  • In the pop-up window, make sure PDF is selected at the top.
  • Then check the box for Include comments. In Numbers, you must select the Page Layout for Fit each sheet to a single page. The Include comments box will then be available for you to check.
  • Click Next and follow the prompts to select a location and Export the PDF.

Wrapping it up

If you collaborate with your documents or just use comments for yourself, being able to print or export a PDF with those notes is handy for all sorts of situations. Is this a feature you are happy to see in Pages, Numbers, or Keynote? Let us know


Alright, That was all Folks! I hope you like this article and find it helpful to you. Give us your feedback on it. Also if you have further queries and issues related to this article. Then let us know in the comments section below. We will get back to you shortly.

Have a Great Day!

Also See: How To Use FaceTime On Mac

About the author

Hassan Abbas

Tech enthusiast with too many items on his wish-list and not nearly enough money! Specializing in all things tech, with a slight Apple bent he has been writing for various blogs for the best part of (too many) years

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