How to

How to See Everyone on Microsoft Teams

Microsoft Teams
Written by Kelly Houstan

For organizations along with multiple team members. MicrosoftTeams basically offers the option of creating separate teams for each and every department in the company. Along with members inside each team. The service also offers direct messaging, audio, or video calling. Screen-sharing, and integration options along with highlight features such as creating join-in links, muting all participants, and marking messages as important. Just read this article to know all about How to See Everyone on Microsoft Teams. Let’s begin!

Teams can include more than 5000 members in a single team. However, can only admit more than 250 of them during a meeting. If a lot of folks are sharing ideas in groups along with large numbers. Then you might want to see as many participants as possible on your screen.

Both Zoom and Google Meet also offer ways to see everyone whenever you’re making a group video call. However, if you or your organization is using Microsoft Teams, can you guys view all the participants during a team meeting? That’s what we’re here to talk about actually.

Can I See Everyone at Once in Microsoft Teams?

As you all know, Microsoft Teams permits you to include more than 250 participants in one meeting. The number is impressive because it won’t compromise the quality of video and tone. But, it’d be hugely impractical in order to show all 250 participants at once.

Ultimately, Microsoft Teams permits you to see a video of 49 people at the same time. Whatever you guy do, you won’t be able to see more participants all at once. Given that you originally could only see four people at once and then nine people. This is a significant improvement for the app and its users as well.

Microsoft Teams

But, that doesn’t really mean Microsoft intends to stop there. We can also expect new changes in the future, and you may also positively surprise.

How many Folks can you see at a time on Microsoft Teams

Microsoft permits more than 250 people in one Microsoft Teams meeting. The collaboration service also shows a 7×7 grid view on its Teams app. Hence supporting the ability to view up to 49 participants on a single screen. You can use the feature on a Mac or also Windows computer as well as through the Teams app on Android and iOS too.

Well, participants whose video feeds aren’t shown on the screen are available as icons at the bottom of the screen. Zoom also permits the users to view more than 49 participants in just a single grid during a meeting. Whenever a workaround on Google Meet lets you see all the participants in a meeting in a grid formation.

The upgrade to simultaneously seeing 49 participants is actually a recent change. Because Microsoft only allowed users in order to view the last 4 active participants during a video meeting first. Before moving to host 9 participants on a screen all at once. Recent updates have also opened the door to change in the background of the software and raising hand during a meeting. Also formally end a meeting even for all participants.

What else can you do in order to see other participants in a Teams meeting

While you can also change screen layouts on Teams. You can select what you want to see in a Teams meeting, and here are some ways to do just that.

Switching between people and content

Whenever a presentation is being shown, you can also switch between viewing that content and watching the folks in the room. You can do that through clicking on the content our interested in order to watch. This can help presenters in order to check who’s taking notes and also analyze their body language in the meeting room actually.

Reframing a video

By default, Microsoft Teams tends to crops videos in order to make them fit on your screen better. If you guys want to change the see of a specific video in a meeting or if a participant has been cropped out of the video. Just you can right-tap on the video and select ‘Fit to frame’ in order to see the entire video. If you guys want a video to fill up the video feed, you can opt for ‘Fill frame’ which will provide you a closer, cropped view.

Pinning a video

When you guys want to focus on a particular member during a video conference. Then you can do that via pinning their video feed. In order to do so, just select the video that you want to pin, right-click on it and choose ‘Pin’. This will pin the video of your selection regardless of who’s talking. And then you can pin as many videos as will fit on your screen. In order to unpin a video, right-click on it and choose ‘Unpin’.

Change video screen layouts during a Microsoft Teams meeting

Yes. Microsoft Teams does also offer different video layouts that you can change during a video conference – Gallery, Large Gallery, and also Together mode. By default, all meetings will actually set to a ‘Gallery‘ layout that should display participants in 2 x 2 or 3 x 3 grids. Hence showing more than 9 attendees on the same screen. If you guys have connected to more than 9 participants in a meeting. Then Teams will also let you change the layout of a meeting screen to a “Large Gallery” view.

If a Large view is enabled, then the service will dynamically rearrange the screen relying on the number of participants present. Or also the number of video feeds that are turned ON. Teams will turn on a 4 x 5 grid if there are 20 participants or also less and will switch to 6 x 5 as the number of participants rise up as well. If more attendees enter the meeting, then the Teams will switch to a 7 x 7 layout in order to let you see all the members in the meeting. You also have to note down that you cannot see up to 49 participants at once.

Lastly, Together Mode is designed in order to show all of the participants of a meeting in a shared background such as a lecture hall. This has been brought in order to encourage engagement, decrease distractions. And then bring focus to the folks who are actively speaking during a session as well.


Well, That is all from my side. If you want to know more about this article or have any queries. Then feel free to ask me anything in the comments section below.

Have a Good Day!

Also See: What is Microsoft Teams Exploratory License

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Kelly Houstan

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