How to

Manage & Setup Multiple Signatures in Mail

Written by Hassan Abbas

Setup Multiple Signatures in Mail: In our daily life, it’s common for people to have more than one email address. You may have one email for work, one for home, one for newsletter signups, and one for something quite similar. So when you want to compose an email from a particular account or reply to one. You can also save yourself some time using signatures. In the Mail app on your Mac, the best thing is you can create multiple email signatures so that you have one for every account.

For a new Mac user, our guide shows you how to set up and manage multiple signatures in the Mail app.

Setup Multiple Signatures in Mail

How to Create your Mail signatures

Firstly, Open the Mail app on your Mac and then follow these steps carefully to set up email signatures.

Step 1:

Firstly, Click Mail > Preferences from the menu bar.

Step 2:

Then choose the Signatures tab.

Step 3:

Select an email account from the left and tap the plus sign below the center box.

Step 4:

In that center box, you can give your signature a name to remember it by.

Step 5:

In the box on the right, enter the signature you want to use.

Step 6:

It is optional you can check the box under the signature you create to always use the same default font as the email. You can also check the box to have your signature placed the above-quoted text in the message.

Apply a signature automatically

The Choose Signature drop-down box at the bottom should immediately select that signature you just created. But if you want to create more than one for that account, choose the one you want to use by default.

Then when you compose, reply, or forward an email using that account, the signature you select will pop into the message automatically.

Apply a signature manually

If you want to choose the signature you use instead of applying one automatically, this is easy to do.

You should also see a Signature drop-down box in the From field of the email window. Then choose the signature you need from those you created for that account.

Remove a signature from an email

If you need to take your signature out of the email you’re sending, you can either tap the Signature drop-down box and choose None or simply remove the text from your email.

How to Manage your Mail signatures

While start creating signatures in Mail, you’ll see an All Signatures choice at the top of your account list on the left. It displays all of the signatures you create, it gives you an easy way to make quick changes besides tapping each account.

For instance, if you want to change a name, you can tap the All Signatures option and then choose each signature to make a change. You don’t need to worry about saving your changes, this happens automatically.

You can also rearrange your signatures in this area. This is helpful if you select to use them In Sequential Order in the Choose Signature drop-down box mentioned earlier. To move a signature in the list, just tap, drag, and drop it where you want it.

Delete a signature

If you need to erase a signature that you create, tap the account on the left, choose the signature in the center, and then tap the minus sign button below that box.


In the Mail app on your Mac you can use your name, website, email address, phone number, or whatever you like, that you always include in your closing.

For further queries and questions let us know in the comment section below!

Also Read: 

About the author

Hassan Abbas

Tech enthusiast with too many items on his wish-list and not nearly enough money! Specializing in all things tech, with a slight Apple bent he has been writing for various blogs for the best part of (too many) years

Leave a Comment