How to

How To View Everyone On Microsoft Teams

see everyone on Microsoft Teams
Written by Hassan Abbas

Have you ever try to View Everyone On Microsoft Teams? For enterprises with various team members. Microsoft Teams offers the creation of multiple teams for every department in the company and participants inside each team. Also, the service offers screen-sharing, direct messaging, audio or video calling, and collaboration choices with highlight features like creating join-in links, muting all members, and marking text as important.

Teams can also add a total of 5000 members in a single team. Not just this but also admit round about 250 of them during a meeting. If many people sharing ideas in groups with huge numbers, you probably want to view as many members as possible on your screen.

Both Google Meet and Zoom offer methods to view everyone while making a group video call. But if your enterprise is using MS Teams then can you view all members during a team meeting. That’s the point we’re here to talk about.

Can you view everyone on the Microsoft Teams meeting?

Well, if you are finding to view everyone on a single screen. Then the answer is a No. However, you can also move b/w screens to view the video feed of participants in a meeting.

How many participants can you view on Microsoft Teams

While Microsoft enables 250 people in one team meeting. Also, its collaboration/integration service can display only 9 members of the meeting who are speaking during a team meeting.

The upgrade to see 9 members came recently after Microsoft announced the update. Also, the update opened the door for modifying the background of the software during a meeting and simply end a meeting also for all members.

Teams only enabled users to view the last 4 enable members via video meeting. Members whose video feed isn’t displayed on the screen are available as icons under the screen. In comparison, Zoom enables users to look round about 49 members in a single grid via meeting while a method on Google Meet enables you to view all members in a formation of the grid.

Can you modify video screen layouts during a Teams meeting

While writing, NO! MS Teams can’t enable you to modify the screen layout during a meeting. Besides Google Meet, there’s no choice that enables users to modify the layout of the members displayed on your screen on Teams. Also, users have 4 choices to select from, to change the way they like to view material on your screen like Auto, Spotlight, Tiled, and Sidebar.

How to choose what you want to see in a Teams meeting

As you can’t modify screen layouts on Teams. Also, the service tries to participate in what you’ll like to view in a meeting. Teams show who’s speaking when they actively speaking and also display content when a member shares one. However, you can select what you like to view in a Teams meeting, and here are some methods to do just that.

Pinning a video

When you want to concentrate on a specific member during a video conference. Then simply you can do so by pinning their video feed. Simply, select the video you like to pin, right-tap on it, and choose ‘Pin’. It pins the video of your selecting besides who’s talking and you can also pin many videos that fit on your screen. If you want to unpin a video, right-tap on it and choose ‘Unpin’.

Switching between people and content

When a presentation is being displayed. You can simply move between viewing that content and looking at the people in the room. Also, you can do so by tapping on the content our interested to watch. It helps the presenters to view who’s taking notes and also check their body language in the meeting room.

Reframing a video

By default, MS Teams needs to crops videos to fit on the screen better. If you also like to modify the view of a specific video in a meeting or if a member has been cropped out of the video. Then you can right-tap on the video and choose ‘Fit to frame’ to view the whole video. If you like a video to add up the video feed, then simply you can opt for ‘Fill frame’ which will provide you a closer, cropped view.

Can you see all participants in a team meeting?

Well, MS Teams can’t enable you to view all members during a meeting.  This isn’t quite surprising as many collaboration tools besides Zoom can’t view several members.

Zoom also provides a Gallery View feature. The feature shows different participants in a grid formation and while in a meeting, you can look up to 49 members on a single screen. During the meeting of more than 49 members, the remaining members can be viewed by moving to the other page of the gallery view. Currently, MS Teams don’t have this functionality.

When will the ability to view all members come to Teams?

The current Microsoft’s change in the ability to see members (from 4 users to 9) become possible for a Teams UserVoice that submitted to the forum of the company’s feedback. In the UserVoice, multiple users requested if they could view all members in a video meeting or at least those having their cameras enabled.

In UserVoice response, an MS Teams engineer rolls out that currently, they’re updating Teams to support 9 members on a single screen. Also, the service works toward enhancing the limit even further soon.

What to do – Now

As it’ll take time till Teams announce the support to see 9 members in a meeting screen. You simply get your voice heard in the MS Teams UserVoice that initially requested the feature. Currently, UserVoice around 41K votes and you can also vote for it by using your email. After doing so, you got an update on the status of the idea and when it becomes available on MS Teams.


Here’s all about “View Everyone On Microsoft Teams”. Is this article helpful? What is your view about this? Let us know your thoughts, suggestions, and opinion in the comment down the section below. Also, don’t forget to share your views about the MS Team with us.

Till then! Stay happy Stay Safe 😷

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About the author

Hassan Abbas

Tech enthusiast with too many items on his wish-list and not nearly enough money! Specializing in all things tech, with a slight Apple bent he has been writing for various blogs for the best part of (too many) years

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