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How to Annotate on Zoom meeting – Fully Explained

Raise Hand on Zoom
Written by Hassan Abbas

One of the most trending remote conferencing platforms on the planet, Zoom, has seen a sharp surge in its userbase over the last month. It was not ready to accommodate so many users in such a short span. But, ultimately, it has done fairly well to keep the customers happy. In this article, we will tell you about How to Annotate on Zoom meeting – Fully Explained. Let’s begin!

Yes, there were a few security concerns and abandoned Zoom meetings. But those have been swiftly dealt with through recent updates. So, unless you are nitpicking, there is practically no reason not to start hosting your meeting on Zoom.

The ongoing global lockdown has played its part, sure. But Zoom‘s sudden ascension has still primarily been down to the industry-leading features it offers. Today, we are taking a look at one such handy little tool of the platform: annotation marker.

What does annotation mean

An annotation can be a token of additional info attached to a bit of text or illustration. It allows viewers to have a thorough understanding of the subject. However, it also allows other contributors to pitch in with their ideas.

Who can access annotation tools

As you might already know, hosts have complete control over Zoom meetings. From allowing/kicking out members to screen sharing controls: the options are virtually endless. So, unsurprisingly, hosts can easily use annotation tools with only a couple of clicks.

Attendees, too, can use annotation tools, but only with the host’s permission. So, if a user wants access to annotation tools. They must ask the host to grant them the permission and only proceed after confirmation.

Where can you annotate on Zoom

As mentioned, Zoom allows you to annotate on the screen, given you are using a Whiteboard or sharing your desktop or application screen. Once you are on an eligible screen, a bunch of annotation tools becomes available. That allows you to demonstrate the items on display.

How to enable annotation on Zoom

Annotation access works differently for paid and free accounts.

For free users

  • Sign in to the Zoom portal and go to Settings.
  • Go to the Meeting tab and explore Meeting (Basic).
  • Scroll down and toggle on Annotation.
  • If Annotation was disabled earlier, you will get a verification dialog, asking you to confirm the change. Click on the ‘Turn On’ button on the pop-up to confirm.

For paid users

  • Sign in to the Zoom portal, go to Account Management and then Account Settings.
  • Then go to the Meeting tab and explore Meeting (Basic).
  • Scroll down and toggle on Annotation.

How to access annotation tools in Zoom meeting

The method of accessing annotation tools depends on the screen you are on.


On this screen, you won’t need to do anything extra to access the tools. Because they are automatically laid out in front. Simply choose the Whiteboard option on the screen sharing screen and then get immediate access to annotation tools.

Regular screen sharing

Zoom allows you to share your desktop screen or any other application you might be running. After clicking on ‘Share Screen,’. Simply pick ‘Screen‘ or any particular application’s window to get started.

Once you are on the screen you intend to share. Click on the ‘Annotate’ button on the floating toolbar. The annotation bar will appear on top of the screen you are sharing.

Viewing someone else’s screen

If permitted, you can also annotate on someone else’s shared screen. In that case, you will have to tap on ‘View Options’ at the top of the window and then click on ‘Annotate.

Most useful annotation tool to know

As you can see, there are a bunch of neat annotation tools available, all are serving different purposes.

Mouse: Click on it to disable annotation tools and then switch to your mouse pointer.

Select: Click on it to select, move, or resize the annotations you inserted. This option is only available if you’re sharing the screen.

Text: Used to insert text.

Draw: Click on it to draw on the screen. Tools range from lines to pre-defined arrows/shapes.

Spotlight: Click on it to turn your mouse cursor to a spotlight or arrow. This option is only available if you’re sharing the screen.

Save: This option is used to take a screenshot with all the annotations. It is especially useful when reviewing.

Disable annotations for participants | Annotate on Zoom meeting

If you do not want your attendees to annotate, then you can do so by following the steps below:

For Zoom free users

  • Sign in to your Zoom account and go to Settings.
  • Go to Meetings(Basic) under the Meetings tab.
  • Scroll down and disable Annotation.

Please note that even the host won’t be able to use annotation tools after you perform the above steps.

For paid users

  • Sign in to the Zoom portal, go to Account Management and then Account Settings.
  • Go to the Meeting tab and explore Meeting (Basic).
  • Scroll down and turn off Annotation

Show or Hide name of annotators | Annotate on Zoom meeting

When a screen sharing session is underway, you can choose to show/hide the name of the annotators.

  • During a screen sharing session, hover your cursor over to the floating meeting controls.
  • Place your cursor over ‘More.’
  • When a menu opens, click on ‘Show Names of Annotators.’

As shown above, Zoom’s annotation tools can add a new dimension to your online presentations, making them more expressive than ever. All of these tools are pretty straightforward to use, and we’re sure you’re going to have a great time testing them out. Still, if you need any help regarding annotation on Zoom, let us know via the comments box below.


Alright, That was all Folks1 I hope you guys like this Annotate on Zoom meeting article and find it helpful to you. Give us your feedback on it. Also if you guys have further queries related to this article. Then let us know in the comments section below. We will get back to you shortly.

Have a Great Day!

Also See: How To Fine-Tune Your Videos On VivaVideo Or YouCut

About the author

Hassan Abbas

Tech enthusiast with too many items on his wish-list and not nearly enough money! Specializing in all things tech, with a slight Apple bent he has been writing for various blogs for the best part of (too many) years

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